Printing Product Labels

ManageRegister can print product labels from a single product, from the product list, or from a purchase order. You can print on a Rollo thermal label printer or on Avery 5167 label sheets.

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What a Label Shows

Item	What prints
Product name	In the PDFs, long names are cut off to fit the label.
Barcode	A Code 128 barcode.
SKU or barcode number	The SKU or barcode number prints on the label with the barcode.
Price	The product's Selling price.

There are two printer types:

Printer	Label	How you print
Rollo / roll label (thermal printer)	One label per page, in the size you pick. The default is 1.75" x 0.5".	ManageRegister makes a PDF. You open it and print it to the label printer.
Avery sheet	Avery 5167: 80 labels on a letter-size sheet (4 across, 20 down). Each label is 1.75" x 0.5".	ManageRegister makes a PDF. You open it and print it on a regular printer.

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Barcode and Price

Barcode. On the PDF labels, the barcode comes from the product's Barcode field. If that field has nothing in it, the label uses the product's Sku, and then the product's ID.

When you create a product, ManageRegister fills in the Sku and Barcode for you if you leave them blank. The generated code looks like RAN-RAN-0002. It is not a UPC. A label prints a real UPC only if the product's Barcode field holds that UPC.

To put the UPC on the labels:

1. Go to Inventory > Product and open the product.
2. Click More actions, then Edit.
3. Click in the Barcode field first, then scan the barcode with your barcode scanner. You can also type the UPC.
4. Save the product.

Price. The label shows the product's current Selling price. If you change the Selling price on the product, the next label you print shows the new price.

A purchase order line has its own Selling price, but the label does not use it when you print. The label uses the price on the product at that moment.

note

When you mark a purchase order Received, ManageRegister can update the product's Selling price from one of its stock lines. With the default FIFO selling method, that is the oldest line that still has units in stock, which may not be a line on this order. Labels printed after that show the updated price. Check the product's Selling price before you print labels from a received order.

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Printing From One Product

1. Go to Inventory > Product and open the product.
2. Click More actions, then Print label.
3. Pick the Rollo label tab or the Avery 5167 sheet tab.
4. In the Product setting panel, set Qty. It can be 1 to 500. The default is 1.
5. For Rollo, pick the Rollo label size.
6. Use the button for the printer you are using. See the table below.

Print label only shows for roles that have the can print label permission. By default the Admin and Manager roles have it. Staff and the other built-in roles do not.

To give it to another role:

1. Go to User > Role and edit the role.
2. In the Web app permissions list, tick can print label. The list has a search box.
3. Click Save changes.

See Roles & Permissions.

Rollo Label Sizes

The Rollo label size dropdown has these sizes:

Rollo label size
1.75" x 0.5" (small product label). This is the default.
4" x 6" (shipping)
4" x 3"
4" x 2"
3" x 2"
2.25" x 1.25"
2" x 1"

What the Buttons Do

The buttons are at the bottom of the Product setting panel.

Button	What it does
Printer icon (no text)	Shows Qty labels on the page, the same as Apply setting, then opens your browser's print dialog for them. It does not make a PDF.
Apply setting	Shows Qty labels on the page, below the preview, laid out with the Print setting fields. It does not print or download anything.
Print Rollo labels (PDF)	Downloads a PDF with one label, whatever Qty says. Choose the number of copies in the print dialog.
Download Avery 5167 PDF	Downloads a PDF of Avery 5167 sheets with Qty copies of this product. It always starts at the first label on the sheet, so you cannot continue a partly used sheet.

The Print setting panel has three fields. They change the layout of the labels shown by Apply setting and the printer icon. They do not change the PDFs.

Field	What it does
Items per row	How many labels sit side by side. The default is 3.
Vertical gap	The space between rows, in pixels.
Horizontal gap	The space between labels in a row, in pixels.

To print a Rollo label:

1. Click Print Rollo labels (PDF) and open the PDF.
2. Print it at 100% (actual size).
3. Set the printer's paper size to the same label size you picked.
4. Choose the number of copies in the print dialog.

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Printing for Many Products at Once

1. Go to Inventory > Product.
2. Tick the products you want labels for.
3. Open the bulk actions menu and pick one of these:

Bulk action	What it does
Print Labels (Rollo PDF)	Prints one label for each selected product, in the Label size you choose. Set the number of copies in the print dialog.
Print Labels (Avery PDF)	Prints Avery 5167 sheets. Enter Labels per product, from 1 to 100.

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Printing From a Purchase Order

You do not need to receive an order before you print its labels. Labels print for a pending order too. For a new invoice with many items, add every line to the order, then print all the labels at once from the Purchasing list.

Each item must already exist as a product. The product box on an order line only finds existing products (by name, SKU or barcode). Create any new products under Inventory > Product first, then add them to the order with Add Item. Products marked as non-stock cannot be added to a purchase order. Print their labels from the product page or the product list.

To open an order, go to Inventory > Purchasing and use Actions > View on its row. A red banner says "INVENTORY QUANTITIES WILL NOT BE UPDATED UNTIL THIS IS MARKED RECEIVED". It shows until the order is received. The order's lines are in the Stocks table. It has an Add Item button and these columns: Product, Init stock, Expired, Cost, Selling price, Total initial price and Total selling price. Cost and Total initial price only show for roles that have the view_costs permission. The price you enter for a line is its Selling price.

Labels for the Whole Order

1. Go to Inventory > Purchasing.
2. On the order's row, open the Actions menu and click Print labels.
3. Fill in the form:

Field	Choices
Printer	Rollo / roll label or Avery sheet
Label size	The Rollo sizes above. Only shows when Printer is Rollo.
Labels per item	One per unit received or One per product

4. Click Submit. A PDF downloads, named po-{id}-labels.pdf. The {id} is the order's internal ID, which can differ from the PO number in the list.

Example: a pending order has two lines, one for 3 units and one for 4 units. One per unit received gives 7 labels. One per product gives 2 labels.

Labels for One Line

1. Open the order with Actions > View.
2. In the Stocks table, click Labels on the line you want.
3. Fill in the form:

Field	Choices
Printer	Rollo / roll label or Avery sheet
Label size	The Rollo sizes above. Only shows when Printer is Rollo.
How many	1 to 100. It starts at the number of units in stock for that line, so lower it first if the line has more than 100 units.

Use this for a reprint, a damaged label, or one item that arrived on its own.

How Many Labels You Get

One per unit received counts the units currently in stock for each line. On a pending order, that is the quantity you ordered. After the order is received, it counts what is left on that line, and sales use your oldest stock first, so it may not match what you ordered.

For a reprint after sales have reduced the stock, use Labels on the line and enter the number you need in How many.

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Tips

• Print one label first and check it on your printer before you print a full run. Scan it too, if you will scan it at the register.
• Rollo labels are 1.75" x 0.5" unless you pick another size. The printer's paper size must match the size you pick.
• Keep each product's Barcode field filled with its real UPC if you need to scan it.
• Check the product's Selling price before you print, especially after receiving an order.