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Z-Report

The Z-Report is your end-of-day cash register reconciliation report. It summarizes all sales activity for a register during a specific period and helps you verify that your cash drawer matches expected totals.

What the Z-Report Shows​

  • Starting Cash: The amount in the drawer at the start of the shift.
  • Sales Summary: Total revenue broken down by payment type.
  • Payment Method Breakdown: How much was collected via cash, credit, debit, etc.
  • Discrepancy: The difference between expected and actual cash totals.

Running a Z-Report​

  1. Go to Report > Z-Report.
  2. Select the Report Mode:
    • Daily (Calendar Day): Aggregates all transactions for a full calendar day (midnight to midnight in your timezone). Pick a date and register.
    • Custom Range (Shift): Enter a custom start and end time for a specific shift period.
  3. Select the Cash Register you want to report on.
  4. Optionally enter Starting Cash and Counted Cash to calculate variance. You can use the Change Counter (see below) to calculate your counted cash total from individual denominations.
  5. Click Generate Z-Report.

Daily Mode​

Daily mode shows all transactions for the selected date, with shift-by-shift breakdowns as sub-sections if multiple cash sessions occurred during the day. The totals reflect the full day.

Shift Mode​

Shift mode shows only the transactions within your custom time range. Use this for mid-day shift changes or partial-day reporting.

Change Counter​

The Change Counter helps you count the cash in your drawer by denomination instead of manually adding it up.

  1. Click Count Change (below the report form).
  2. Enter the number of each bill and coin type in your drawer:
    • Bills: $100, $50, $20, $10, $5, $1
    • Coins: Quarters (25¢), Dimes (10¢), Nickels (5¢), Pennies (1¢)
  3. The Total updates automatically as you enter counts.
  4. Click Apply to Counted Cash to populate the Counted Cash field in the form above.
  5. Generate your Z-Report — the variance calculation will use this total.

Use the Clear button to reset all denomination counts to zero.

Report History​

Previous Z-Reports are saved and can be viewed at any time. Use this to:

  • Compare day-over-day performance.
  • Investigate discrepancies after the fact.
  • Provide documentation for bookkeeping.

Tips​

  • Run a Z-Report at the end of every shift or business day.
  • If there's a discrepancy, check for unreported petty cash withdrawals or missed transactions.
  • Make sure all cashiers are using the correct register to avoid cross-register confusion.